How to enable editing in microsoft word

This procedure gives an editor or reviewer the opportunity to see how the document will look with the changes. To review the changes, indicated by a red line in the margin, choose Simple Markup. For a preview of how the document will look if you make all the suggested changes permanent, choose No Markup. Hiding changes does not remove changes from the document. To remove markup from your document, use the Accept and Reject commands in the Changes group.

Under Document Info , select Print Markup to clear the check mark. Using the Reviewing Pane you can quickly ensure that all tracked changes have been removed from your document. The summary section at the top of the Reviewing Pane displays the exact number of tracked changes and comments that remain in your document.

Note: The Reviewing Pane, unlike the document or the comment bubbles, is not the best tool for making changes to your document. Instead of deleting text or comments or making other changes in the Reviewing Pane, make all editorial changes in the document. The changes will then be visible in the Reviewing Pane.

On the Review tab, go to Tracking and select Reviewing Pane. To view the summary at the side of your screen, select Reviewing Pane Vertical. To view the summary across the bottom of your screen, select Reviewing Pane Horizontal. By default, the Reviewing Pane shows at the top how many total revisions are in the document. To see the number and type of the changes, select the carat next to the number of revisions.

Select Accept or Reject. As you accept or reject changes, Word will move to the next change. Tip: To review changes in the document without accepting or rejecting them, select Next or Previous. Rather than move through changes in sequence, you can accept or reject a single change.

When you accept or reject the change, Word will not move to the next change in the document. Right-click the change and select the option to accept or reject it. On the Review tab, go to Tracking. Point to Specific People , and then clear all check boxes except those next to the names of the reviewers whose changes you want to see or choose All Reviewers to select or clear the check boxes for all reviewers in the list. In the Accept drop-down list, select Accept All Changes.

In the Reject drop-down list, select Reject All Changes. On the Review tab, go to Comments , and select Delete. When tracked changes are turned on, Word marks any changes made by any authors of the document. This is useful when you're collaborating with other authors because you can see which authors made a particular change. On the Review tab, turn on Track Changes. Word shows changes in the document by displaying a line in the margin. If you switch to All Markup view, you'll see changes inline and in balloons.

Under Protection , select Protect document for , and then select Tracked changes. Word stops marking up new changes—but all of the changes that were already tracked will still be in the document.

For more info, see remove the tracked changes and comments. On the Review tab, under Tracking , select the Track Changes switch to turn on track changes. Each reviewer's changes are displayed in a different color. If there are more than eight reviewers, Word will reuses colors.

To assign a specific color to your own tracked changes, on the Word menu, select Preferences , and then under Output and Sharing , select Track Changes.

In the Color boxes, select the color that you want. The reviewer's name, the date and time that the change was made, and the kind of change that was made for example, Deleted also appear in the markup balloons for each change. If you're not displaying markup balloons, this information appears when you hover over a change. If you don't want tracked changes to display when you re-open the document, you need to accept or reject the changes. If you want a record of the revisions, save a copy of the document before accepting or rejecting changes.

You can show or hide a document's comments, formatting, insertions, and deletions or view comments for only the reviewers that you select. Tip: To display a shaded background behind the area where tracked changes or comments appear in the right margin, on the Show Markup pop-up menu, select Markup Area Highlight. This shaded area also prints with your document to help separate the document text from the tracked changes or comments.

By default, insertions, deletions, comments, the reviewer's name, and a time stamp are displayed in balloons that appear in the margins of your document. You can change your settings to display tracked changes in the body of the document. Note: With balloons turned off, commented text is enclosed in brackets, highlighted by a color, and identified by the reviewer's initials. Comments appear in a small pop-up window when you rest the pointer over commented text, except when your document is in publishing layout view.

Under Markup , select the formatting options that you want on the pop-up menus. Under Markup , on the Changed lines and Colors pop-up menus, select the options that you want. Under Moves , select Track moves , and then on the Moved from , Moved to , and Color pop-up menus, select the options that you want. Under Table cell highlighting , on the Inserted cells , Deleted cells , Merged cells , and Split cells pop-up menus, select the options that you want. You can review and accept or reject each tracked change in sequence, accept or reject all changes at one time, delete all comments at one time, or review the items that are created by a specific reviewer.

If revision marks don't appear in the document, on the Tools menu, point to Track Changes , select Highlight Changes , and then select the Highlight changes on screen check box. Point to Reviewers , and then clear all check marks except the one next to the name of the reviewer whose changes you want to review. To select or clear the check boxes for all reviewers in the list, select All Reviewers.

Note: When you rest the pointer on a tracked change, a ScreenTip appears that displays the author's name, the date and time of the change, and the kind of change that was made. To use this option, you must also select the Keep track of formatting check box. Click Add numbering or bullets to all paragraphs with this style to number any paragraphs that have the style applied. Enable click and type Select this option to insert text, graphics, tables, or other items in a blank area of a document by double-clicking in the blank area.

The Click and Type feature automatically inserts paragraphs and applies the alignment necessary to position the item where you double-clicked. This feature is available only in Print Layout view and Web Layout view. Default paragraph style Select the style that is applied to text when you use click and type. Show AutoComplete suggestions Select this option to see complete AutoText entries when you type the first four characters of the entry.

Cursor movement This option specifies the direction in which the cursor moves when you press the arrow keys on your keyboard. Logical Select this option to move the cursor according to the direction of the text encountered. For example, when you are using the arrow keys to move through Arabic and then English text in the same sentence, the cursor moves from right to left through the Arabic text and then starts at the leftmost character in the English word and progresses from left to right.

Visual Select this option to move the cursor to the next visually adjacent character. For example, when you are using the arrow keys to move from right to left through Arabic and then English text in the same sentence, the arrow key moves from right to left regardless of the direction of the text.

Cursor visual selection This option specifies how text is selected as you extend the selection. Block Select this option to wrap text from line to line as you select downward, with all selected lines being the same width. Continuous Select this option to wrap text from line to line as you select downward and vary the width of the final line of the block. Use sequence checking Select this option to validate whether a newly typed character occurs in the correct sequence to be used as a tone mark, diacritic, or vowel to be placed above, below, in front of, or behind the consonant it goes with.

Type and replace Select this option to replace the previously typed character with the newly typed character if the two characters cannot coexist in the same text cluster.

Asian fonts also apply to Latin text Select this option to change Latin characters to the selected Asian font when you apply the Asian font to selected text. Clear this check box if you want Latin characters to remain in the Latin font while you apply the Asian font to the rest of the document. Automatically switch keyboard to match language of surrounding text Select this option to change the keyboard language and font based on the language of the text where the cursor is placed.

If you clear this option, only the font is changed. Note: This option is available only if an East Asian language is enabled for editing text and an Input Method Editor for typing East Asian characters is installed. Clear this check box to stop an IME.

Use this dialog box to set or change the text, keyboard, character conversion, and other options for the active IME. Pasting within the same document This option displays the default behavior that occurs when you paste content into the same document from which you copied the content.

In the drop-down list, select one of the following:. Keep Source Formatting Default This option retains character styles and direct formatting that were applied to the copied text. Direct formatting includes characteristics such as font size, italic, or other formatting that is not included in the paragraph style.

Merge Formatting This option discards most of the formatting that was applied directly to the copied text, but it retains formatting that is considered emphasis, such as bold and italic, when it is applied to only a portion of the selection.

The text takes on the style characteristics of the paragraph where it is pasted. The text also takes on any direct formatting or character style properties of text that immediately precedes the cursor when the text is pasted. Keep Text Only This option discards all formatting and nontext elements, such as pictures or tables. The text takes on the style characteristics of the paragraph where it is pasted and takes on any direct formatting or character style properties of text that immediately precedes the cursor when the text is pasted.

Graphical elements are discarded, and tables are converted to a series of paragraphs. Pasting between documents This option displays the default behavior that occurs when you paste content that was copied from another document in Word. Keep Source Formatting Default This option retains formatting that was applied to the copied text. Any style definition that is associated with the copied text is copied to the destination document. Merge Formatting This option discards most formatting that was applied directly to the copied text, but it retains formatting that is considered emphasis, such as bold and italic, when it is applied to only a portion of the selection.

Pasting between documents when style definitions conflict This option displays the default behavior that occurs when you paste content that was copied from another document in Word, and the style that is assigned to the copied text is defined differently in the document where the text is being pasted. Keep Source Formatting This option retains the look of the copied text by assigning the Normal style to the pasted text and applying direct formatting. Direct formatting includes characteristics such as font size, italic, or other formatting to mimic the style definition of the copied text.

Use Destination Styles Default This option retains the style name that is associated with the copied text, but it uses the style definition of the document where the text is being pasted.

For example, you copy Heading 1 text from one document to another. In one document, Heading 1 is defined as Arial bold, point, and in the document where you are pasting the text, Heading 1 is defined as Cambria bold, point.

When you use the Use Destination Styles option, the pasted text uses Heading 1 style, Cambria bold, point. Merge Formatting This option discards the style definition and most formatting that was applied directly to the copied text, but it retains formatting that is considered emphasis, such as bold and italic, when it is applied to only a portion of the selection. The text takes on the style definition in the document where the text is being pasted. Pasting from other programs This option displays the default behavior that occurs when you paste content that was copied from another program.

Keep Source Formatting Default This option retains the formatting of the copied text. The text also takes on any direct formatting characteristics of text that immediately precedes the cursor when the text is pasted. You can insert images inline with text, allow images to move with text, or wrap text around, in front of, or behind an image.

In line with text This option inserts the graphic in a paragraph as if it were text. This option is used by default. The graphic moves as you add or delete text. You can drag the graphic to reposition it the same way that you drag text.

Square This option wraps the text around all sides of a square around the graphic. The graphic does not move as you add or delete text, but you can drag the graphic to reposition it. Tight This option wraps the text around the graphic in an irregular shape around the actual image. Behind text This option inserts the graphic so that the graphic floats on its own layer behind the text.

There is no border around the graphic. In front of text This option inserts the graphic so that the graphic floats on its own layer in front of the text. Through This option wraps the text around the graphic, including filling the space created by a concave shape, such as a crescent moon. Top and bottom This option prevents text from wrapping on the sides of the graphic.

Keep bullets and numbers when pasting text with Keep Text Only option Select this option to convert numbering and bullets into text symbols. Add control characters in Cut and Copy Select this option to retain right-to-left cursor movement when you cut or copy text from a Word document and paste as plain text for example, in Notepad. Show Paste Options buttons when content is pasted Select this option to display the Paste Options button when you paste content.

You can use the Paste Options button to override or modify the settings you make in this section of the Word Options dialog box. Use smart cut and paste Select this option to automatically adjust formatting as you paste text. After you select this check box, you can click Settings to set additional options for pasting.

Settings Click this to open the Settings dialog box. Use this dialog box to specify default behavior when merging, cutting, and pasting text.

You can override default behavior by using the Paste Options button that appears when you paste content from the Clipboard into your document. This button is available only when the Use smart cut and paste option is turned on. Use default options for Click an item in the list to pre-select a configuration of options in the dialog box. To select your own configuration of options, click Custom in this list. Adjust sentence and word spacing automatically Select this option to remove extra spaces when deleting text or add necessary spaces when pasting text from the clipboard.

Adjust paragraph spacing on paste Select this option to prevent creating empty paragraphs and to prevent inconsistent paragraph spacing. Adjust table formatting and alignment on paste Select this option to control the formatting and alignment of tables.

When this option is turned on, single cells are pasted as text, table portions are pasted as rows into an existing table rather than as a nested table , and when you add a table to an existing table, the pasted table is adjusted to match the existing table. Smart style behavior Selecting this option has no effect. To fine-tune the behavior of styles when pasting content, use the Pasting options in the Cut, copy, and paste section of the Advanced options. Merge formatting when pasting from Microsoft PowerPoint Select this option to control the results when you paste content from a PowerPoint presentation.

When this option is turned on, the formatting of the surrounding text or table is applied to the pasted text, the most recently used bullet, number, or list style is applied to the pasted list, and the look of items such as tables, hyperlinks, images, OLE objects, and shapes is preserved from the source in PowerPoint.

Adjust formatting when pasting from Microsoft Excel Select this option to control the results when pasting data from Excel. When this option is turned on, pasted data is placed in a table, and charts are pasted as pictures rather than as OLE objects.

Merge pasted lists with surrounding lists Select this option to format list items to conform to the surrounding list when you are pasting the items into a list. Image Size and Quality Select the document that these settings apply to. In the list, click the name of a document that is already open, or click All New Documents to make the setting apply to all documents that you will create. Discard editing data Select this option to save only the edited picture.

Data from the original picture, before it was edited, will be unavailable. Do not compress images in file Select this option to keep pictures at their full size. This option might make the document file size large. Set default target output to This option determines the resolution of compressed images.

Select a value for pixels per inch ppi from the list. Show background colors and images in Print Layout view Select this option to display background colors and images. Show text wrapped within the document window Select this option to wrap text to the document window, so that it is easier to read on the screen. Show picture placeholders Select this option to display an empty box in place of each picture in your documents.

This option speeds the process of scrolling through a document that contains a large number of pictures. Show drawings and text boxes on screen Select this option to display objects that are created with the Word drawing tools in Print Layout view or Web Layout view. Clear this check box to hide drawings and possibly speed the display of documents that contain many drawings. Drawings will be printed even if you clear this check box. Show text animation Select this option to display text animations on your screen.

Clear the check box to see how the text will look when printed. Note: Use this option when viewing animated text in documents that were created in a version of Word earlier than Word The current version of Word no longer provides the ability to create animated text.

Show control characters Select this option to display right-to-left control characters. Show bookmarks Select this option to display bookmarks on the screen.

If you assign a bookmark to an item, the bookmarked item appears in brackets […]. If you assign a bookmark to a location, the bookmark appears as an I-beam. The brackets and the I-beam do not appear in printed documents. Show text boundaries Select this option to display dotted lines around text margins, columns, and paragraphs.

The boundaries are for layout purposes; they do not appear in printed documents. Show crop marks Select this option to display the corners of the margins.

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