Project management status update templates

It is a standard practice to send project status updates using emails. This article will look at how a simple project status update email sample can help you communicate the project status and make the project team and stakeholders aware of the status. We will look at two samples or examples - first, a brief email about the task status and issues encountered. Second, an email with the status and task tracking information for the team.

Before we start looking into the samples, let's understand some advantages of using project status update using email. Well not anymore! Now instead of going through all those emotions again just take out our handy-dandy status report tool kit which gives everything needed for quick access including updates on every subproject currently underway as well as snapshots indicating where each team is within their respective milestones.

You must keep the bullets nice and crisp. If your bullet points are too long, then the reader will get distracted. You can have as many sections as you need to highlight the key bullet points in red.

Any text that is highlighted in red is bound to get attention. The tone of voice should be professional, and this kind of update is suitable for senior management or high-level executives.

The key highlights section has the critical updates about your project, while the task update provides details on tasks done by members of your team and their status. Other information might include upcoming leaves from other teammates within work or any general updates like events happening at work which you might want to discuss with them during a meeting later on down the line.

Project Status Update: Brief Version. If you need to get the attention of your managers and project team, send them an update by email. This kind of update is suitable for those in charge as it contains details about the progress of each task.

Suitable for project managers to send updates to stakeholders. The email should have two sections - Key Highlights and Task Updates- with each section containing specific information based on their needs Key highlights will cover critical updates only.

A part of most communication plans is a periodic email from the project manager to the customer. Any information that is sent to the customer should be carefully reviewed beforehand. This email template contains all the critical KPIs that need to be covered along with the project's basic information like project name, project manager name, and status date. There is also an option to provide project commentary just below the KPIs.

The project schedule is where you will document high-level project milestones and then show progress and any comments.

In the comments section, you can mention if that milestone is on track or not. Highlight the text in red if there are delays. The email writer should use the email's top risks and issues section to document any current risks or issues within the project.

ETA can be a date or a timeframe by which this risk or issue needs to be addressed. You can add any comments you wish. Status Update for Aug The project looks good, and we are confident that we will complete it on time. No major issues have come up since the last E-mail was sent on Jul Please reply to this e-mail if you require any further clarifications or wish to raise an issue for us to take care of.

Best Regards, Matan Johnson. For any project manager, the status reports are a handy way to give an overview of their projects and show what they're doing. It can make it easier for managers if there is little time or need-to in order to see where current tasks lie on the priority list. Sample 4: Status Update Request Email To compile a status update report and Email, many team members need to give their input.

The project manager should send periodic Email should be sent out to the contributing team members to fill in to facilitate this process. The main idea here is to get the latest updates on the team's tasks, update any open risks and issues, and finally ask the project team if they need some help.

Sending an email is advantageous because the team can respond in their time and have a track record of the updates they have sent. Also, asking the team if they need any support will make them comfortable that the project manager is taking the lead. The E-mail should be addressed to the following —.

The following message and template should be inside the E-mail —. As with every week, please update the below template with the updated status. The following E-mail and template should be sent to the managers if an update is available, without a specific request by the manager!

The template should only contain the open tasks and the ones completed since the last status E-mail was sent. Please see the updated status of the task below. We were able to develop an innovative solution that tested well in the QA environment, and we believe that this will be acceptable by the customer according to their technical specs.

You may also be interested in Email Templates for Project Managers. A team leader or project manager can use the daily update template to send team updates or project updates. The template has three columns for displaying the information. First, what is planned, what is achieved or what was complete, and any roadblocks or issues? Each row should represent a different task or issue. Please see the updated status of our team below. Generally, stakeholders involve a group of senior executives or management who have an interest in the project.

It is best to keep the stakeholder update brief to quickly get an overview of what is happening in the project. The stakeholder update should contain a weekly summary that covers a high-level view of the project. The following section, which is relevant details, should have a detailed update on the essential items. It measures how the project is progressing in terms of the planned tasks and also whether these have been accomplished within the target schedule. The relevance of this metric is for the management to know whether the project will be completed on time or not.

It is important for the stakeholders to get an update on the financial aspect of the project for them see if the budget intended for the project is being used judiciously. This part allows the team to show how they are working towards the completion of the project. Changes The section on changes may not be regularly filled-up as there is only a need for such if the team adopted some changes as to the project plan.

Quality Control This might be the most important aspect of the report, as the team is expected to deliver outputs and results which are on schedule and within the budget. However, most good templates capture the following key pieces of information every executive will want to hear about:. We have created a generic project status template for you which works for any project. It resembles the general format and contains all the pieces of information you are expected to share during an update.

The main slide is shown in the screenshot below. It summarizes the key points such as accomplishments, issues, risks and next steps. The color coding reflects the status with respect to time planning, quality and budget. Red means way out of plan, amber means somewhat out of plan and green means within plan. There are also fields for planned and actual cost.

Managers care a lot about the cost, so you want to give them a glimpse of whether your project is still within the planned budget or not get our project budget template here. Download the project status template. This kind of dashboard style is also ideal for sharing in email updates.

Suppose you are sending around a monthly project update to management. Then you can attach the slide in PDF format and everyone will know at one glance how the project is doing.

The Powerpoint also includes two additional views: A cost and effort summary view and a phase view.